PLEASE READ CAREFULLY. ARTISTS MUST ABIDE BY ALL RULES AND REQUIREMENTS IN ORDER TO BE CONSIDERED FOR THIS PROGRAM.
RULES AND REQUIREMENTS
- Art Encounters is open to artists and/or artist teams over 18 years of age.
- Each artist may submit up to three entries of existing, completed work.
- All work must be the result of an independent and/or team effort that is original in concept and not the product of instructional guidance.
- Any sculpture that is a replica must include the edition and/or conventional description as well as the serial number for that entry.
- Any sculpture submitted that is a replica or duplicate must include the other locations where this piece is available. Duplicate sculptures within a 60 mile radius of Douglas County will not be accepted.
- Art that is accepted into the Art Encounters program that has a duplicate, may not be submitted to another program within a 60 mile radius of Douglas County.
- Any variety of materials may be incorporated, but the project in its entirety must require minimal or no maintenance and be able to sustain extreme elements and weather fluctuations common in Colorado and public interaction of all ages as this is an outdoor public art program.
- By submitting artwork, the artist agrees that their work may end up in any of the participating locations – Castle Rock, Highlands Ranch, Lone Tree and/or Parker.
- If selected, the artwork that is submitted on the application must be the same as the artwork that is delivered for installation in size, color, edition, etc. All selected works must be delivered to the site designated by the jurisdiction on the date and time selected that the artist and jurisdiction agree to. The artist and jurisdiction will also select an agreed upon pickup time and date for the piece after the end of the year.
- The artist is responsible for delivery of their work and cost incurred and will coordinate with the jurisdiction for installation
- All entries must be accompanied by a description of the installation process. If an artist does not specify equipment that is needed for installation in their application and that equipment is needed, then it is at the expense of the artist to make any necessary arrangements for the equipment to ensure proper installation. Pedestals, ground mounts and ready mix will be supplied for each selected entry based on the requirements submitted in their entry.
- Artists must let each jurisdiction know how to maintain the piece – including cleaning products and methods. Each jurisdiction is responsible for maintaining the pieces throughout the exhibition and performs regular evaluations and maintenance of installed piece.
- All work must be for sale and remain the same price throughout the show as submitted on the entry form. All work must remain on display throughout the indicated time frame of the show.
- Artists must submit two high-resolution images from different perspectives per entry. The base should be visible in the images. Images should be submitted as a jpeg at 300 dpi or higher. The Public Art Advisory Committee reserves the right to reproduce and distribute the images through print and electronic media for promotion of the exhibit.
- The Public Art Advisory Committee retains the right to reject works differing markedly from the work depicted in the digital image submitted.
- The entry form must be complete.
- Artists must notify us immediately if their work has been selected for another program. The work will be pulled for the DCAE process and the committee will look for another piece that was submitted correctly through the process to replace the work that in no longer available.
MARKETING AND PROMOTION
The Public Art Advisory Committee reserves the right to reproduce and distribute artwork images through print and electronic media for promotion of the exhibit. The copyright for the work is retained by the artist.
This program will be promoted throughout Douglas County and surrounding areas.
INSURANCE AND INSTALLATION
Please mention the amount that the artwork should be insured for on your entry form. If selected, the jurisdiction will cover this insurance amount. The artist is responsible for getting the artwork to the jurisdiction location and providing written installation instructions. The jurisdiction is responsible for the installation costs at the location site. Artists must sign-off on installation, work closely with the jurisdiction until installation is complete and provide cleaning maintenance instructions.
All artists whose sculptures are selected will receive a stipend of $800, payable after completion of the installation process.
Artist information will be provided so works have the chance to be purchased by an individual or business, but the work still must be on display throughout the annual on loan program.
At the end of the on-loan program, each jurisdiction has first right to purchase a sculpture for a permanent display, if they so choose. It is up to the individual jurisdiction and artist to figure out payment.
1. CREATION AND TITLE.
The Artist hereby warrants that the Artist created and possesses unencumbered title to the works of art listed and described on the attached Schedule of Artworks (“the Schedule”) and has the right to loan these works for purposes of exhibition.
2. DURATION OF LOAN, MANNER OF EXHIBITION AND FEE.
The Artist hereby agrees to loan to the Jurisdiction the works listed on the Schedule for the time period commencing June 2013, and concluding May 2014. The Jurisdiction agrees to exhibit these works for no less than 300 days during this time period as part of the exhibition titled: Art Encounters. These works will be exhibited with the works of other artists. Upon signing of this Agreement, the Jurisdiction shall pay the Artist a stipend of $500 for the right to exhibit the work.
3. DELIVERY, CONDITION AND CARE.
The Artist shall be responsible for arranging to have the works listed on the Schedule shipped from the Artist’s studio to the Jurisdiction by the following method of transport; Artist shall deliver piece to the specific site location on a date agreed upon by both parties. All costs of delivery (including transportation and insurance) shall be paid by the Artist.
The Jurisdiction agrees to transmit a written report to the Artist within five working days of the delivery of the work, specifying their condition and whether they appear in any way in need of repair. Further, the Jurisdiction agrees to use the same standard of care for the work as it uses for comparable works in its own collection. The Jurisdiction agrees to return the works in the same condition as received, subject to the provisions of Paragraph 4. The Jurisdiction shall return the work by the date specified in Paragraph 2 for the conclusion of the loan and the Artist shall make arrangements to get the work back to their studio. The Artist shall pay for the costs of delivery (including transportation and insurance) of the work.
4.LOSS OF DAMAGE AND INSURANCE.
The Jurisdiction shall be responsible for loss of or damage to the works from the time that the artist has signed off on the installed artwork through the time that the work is removed from the installation site (therefore, the Jurisdiction is not responsible for any damages incurred to the artwork on the way back to the artist’s home, studio, or other destination). The Jurisdiction shall insure each work for the benefit of the Artist for the full value listed on the Schedule. This insurance shall be pursuant to a policy providing wall-to-wall all-risks coverage maintained in force by the Jurisdiction. The Jurisdiction shall provide a Certificate of Insurance for the work if the Artist so requests.
5.USE OF WORK.
The Jurisdiction hereby agrees that the loan of the works under this Agreement is solely for purposes of exhibition and that no other uses shall be made of the work, such other uses including but not being limited to commercial exploitation, broadcasts, or other reproduction.
6.INSTALLATION, CLEANING, REPAIRS.
The Artist agrees to work in cooperation with the Jurisdiction for proper installation. The Jurisdiction agrees not to remove any work from its frame or other mounting or in any way alter the framing or mounting after the Artist signs off on the installation. In the event framing, mounting, or a special installation is required for the display of any work, it shall be described on the Schedule of Artworks and paid for by the Jurisdiction.
The Jurisdiction is responsible for maintaining the artwork.
7.COPYRIGHT AND REPRODUCTION.
The Artist reserves all reproduction rights, including the right to claim statutory copyright, on all works listed on the Schedule. The Jurisdiction may use the works for promotional materials of the exhibition, such as photos for brochures, website use, etc. The Artist must submit two high resolution (300 dpi or higher) photographs of the artwork from different angles for this use. All materials that include the artwork will also list the copyright notice: © (Artist’s Name and Year).
8.COLLECTION OF THE ARTIST.
When displayed, each work shall be accompanied by a label or plaque identifying the work as part of the Art Encounters Program including the Title of the artwork, the Artist’s Name and the year the work was created.
9.TERMINATION OF RIGHT TO EXHIBIT.
The right to exhibit pursuant to this Agreement shall terminate as of the date specified in Paragraph 2. In the event of the failure of the Jurisdiction to exhibit the works or in the event of an exhibition or other act in violation of the terms of this Agreement (with a one week grace period from the date specified in Paragraph 2), the Artist shall have the right to terminate the right to exhibit under this Agreement by written notice to the Jurisdiction. In the event of termination of the right to exhibit pursuant to this Paragraph 9, the works shall be returned forthwith to the Artist pursuant to the provisions of Paragraph 4.
Neither party hereto shall have the right to assign this Agreement without the prior written consent of the other party. The Artist shall, however, retain the right to assign monies due to him or her under the terms of this Agreement.
11. HEIRS AND ASSIGNS.
This Agreement shall be binding upon the parties hereto, their heirs, successors, assigns, and personal representatives, and references to the Artist and the Jurisdiction shall include their Heirs, successors, assigns, and personal representatives.
This Agreement constitutes the entire understanding between the parties. Its terms can be modified only by an instrument in writing signed by both parties.
A waiver of any breach of any of the provisions of this Agreement shall not be construed as a continuing waiver of other breaches of the same or other provisions hereof.
14. GOVERNING LAW.
This Agreement shall be governed by the laws of the State of Colorado.