Information For Leasing Companies

A Business Personal Property Declaration is mailed to owners of leased equipment by the first week of February each year to all businesses having a value over $7,400. If your business has not received a declaration, please contact the Assessor’s Office as soon as possible. In Colorado, business personal property information provided to an assessor’s office is confidential. Failure to receive a declaration schedule does not relieve the business owner of the requirement to file. All declarations must be completed and returned to the Assessor’s Office by April 15th.

Please note the following when completing a declaration:

  • The name and address of the lessee
  • Item description
  • Year acquired
  • Quantity
  • Sales price or installed cost ($/each)
  • Month / Year place in use
  • Purchased by lessee
  • Returned to lessor
  • Date returned or purchased
  • If the equipment is no longer leased in Douglas County, please provide the date and location to which it was moved.
  • If the equipment was purchased by the lessee, please provide the purchase date and strike a line through the line item.
  • If any equipment is SSM tagged do not include it on the declaration. In the event that equipment is included on the declaration and is now SSM tagged, a copy of the Motor Vehicle Registration must be provided in order to delete the equipment from the list.

LARGE ACCOUNTS (Accounts with more than 100 leased assets or Accounts with multiple changes):

Large lease accounts are encouraged to file electronically to ensure accuracy. The information to include in spreadsheet format is listed above. Spreadsheets may be e-mailed to assessors@douglas.co.us.

PERSONAL PROPERTY VALUATION

Business personal property is valued in accordance with state guidelines and proper appraisal practice. Factors and lives tables are provided by the Colorado State Division of Property Taxation to assist counties with valuation. If the depreciated actual value of business personal property is found to be below the statutory minimum of $7,400, the account is inactivated and the property owner will receive no further correspondence from the Assessor’s Office. If the account value is over $7,400, the property owner will receive a Notice of value in mid June.

BEST INFORMATION AVAILABLE VALUATION

If a Declaration is not provided to the Assessor’s Office, the appraisers must develop a “Best Information Available” (BIA) value that is based on asset listings used by comparable business types.
It is important to understand that according to Colorado Statute and case law, the exclusive means of appealing a BIA valuation is the Assessor level Protest in June (Property Tax Administrator v. Production Geophysical, 860 P.2d 514 (Colo. 1993)). A BIA valuation may not be appealed through the Abatement process.

APPEALS

If a lessor does not agree with the value placed on the assets, or wishes to provide information that was not available to the appraisal staff during their valuation process, they may appeal the value from June 15th through June 30th.  If the lessor still disagrees with the value, they may subsequently file an appeal to the County Board of Equalization.

Related Information

Additional Resources

  • Commercial Personal Property Declaration Schedule 
    Personal property includes machinery, equipment and other articles related to the business of a commercial or industrial operation. Taxpayers owning more than $7,400 in actual value of personal property per business location are required to complete and return the Personal Property Declaration Schedule to the Assessor no later than April 15 of each year. Use this form for non-leased equipment.
  • Commercial Personal Property Lessor Declaration Schedule
    Personal property includes machinery, equipment and other articles related to the business of a commercial or industrial operation. Taxpayers owning more than $7,400 in actual value of personal property per business location are required to complete and return the Personal Property Declaration Schedule to the Assessor no later than April 15 of each year. Use this form for leased equipment.
  • Filing a Personal Property Appeal
    Brochure detailing procedures for filing a personal property appeal.
  • Personal Property Protest Form
    Owners of business personal property who disagree with their valuation may file a protest during the statutory protest period. A protest form is attached to the Notice of Valuation mailed to personal property owners on June 15. An additional form is provided here for your convenience.