QuickReports FAQ

Welcome to QuickReports!


QuickReports is a convenient online tool to help property owners, businesses and other organizations create custom reports from the Douglas County Assessor’s extensive database. It’s easy to use, and provides great flexibility  when gathering information from the Assessor website.

FAQ’s:

  1. How should I search for information?
  2. Which report should I select?
  3. Can I download this data?
  4. Why aren’t all the fields in the report showing up on the returned data set?
  5. Should I use these reports to find sales comparables for my property appeal?
  6. What if my desired search criteria isn’t in the application?
  7. What if I want to return more than 10,000 records?
  8. Can I combine reports?
  9. What if I want to research an account in the results?
  10. I see an error in the data, should I report it?
  11. How often is this data updated?
  12. Can I search in multiple years?
  13. What is the “R”, “P”, “C” and “M” in front of the account number mean?
  14. Why make this information so easy to access?

1. HOW SHOULD I SEARCH FOR INFORMATION?

The best way to use the application is to choose very few search criteria until you are sure the results returned have the expected information. After you are confident in the results, add more criteria to further filter the data. The application will not return more then 10,000 records per search.

2. WHICH REPORT SHOULD I SELECT?

Here is a summary of each report (note: only a few fields are displayed but all will be downloaded)

Property Ownership:

State Parcel #, Account #, Owner Name, Owner Street Address, Owner Address City, State & Zip Code, Situs Street Address, City & Zip Code, Account Type, Actual Value, Assessed Value, Legal Description

Sales: State Parcel #, Account #, Owner Name, Owner Street Address, Owner Address City, State & Zip Code, Situs Street Address, City & Zip Code, Account Type, Deed Type, Reception #, Sale Date, Sale Price, Grantor, Grantee, Book, Page

Parcel Value: State Parcel #, Account #, Owner Name, Owner Street Address, Owner Address City, State & Zip Code, Situs Street Address, City & Zip Code, Valuation Class Code, Valuation Class Desc, Valuation Type, Actual Value, Assessed Value, Net Acres, New Growth

Property Improvements (Occupancy): State Parcel #, Account #, Owner Name, Owner Street Address, Owner Address City, State & Zip Code, Situs Street Address, City & Zip Code, Property Type, Condition, Quality, Completion %, Occupancy Code, Occupancy %

Property Improvements (Segments): State Parcel #, Account #, Owner Name, Owner Street Address, Owner Address City, State & Zip Code, Property Type, Building ID, Style, Improvement SF, Quality, Year Built, Completion %, Roof Type, Built SF, Interior Type, Stories, Roof Material Type, Floor Type, Bedrooms, Bathrooms

Building Summary: State Parcel #, Account #, Owner Name, Owner Street Address, Owner Address City, State & Zip Code, Building #, Property Type, Improvement SF, Quality, Completion %, Unit Type, # Fireplaces, Garage SF, Walkout Basement, Total Porch SF, Finished Basement SF, Unfinished Basement SF

3. CAN I DOWNLOAD THIS DATA?

Yes, the downloads are available in csv, Excel, or pdf formats. Once you run a report the data download feature will be available at the bottom of the results list.

Export options: CSV | Excel | PDF

4. WHY DON’T ALL OF THE REPORT FIELDS SHOW UP ON THE RETURNED DATA SET?

In order to maximize the information on the computer screen, only some of the returned fields are displayed. All fields will be included in the downloaded report.

5. SHOULD I USE THE SALES REPORT TO FIND COMPS FOR MY PROPERTY APPEAL?

The Assessor’s website offers several tools to analyze sales. For purposes of property appeals we encourage property owners to remember that values are based on data, including sales, from a statutory study period. For the level of value in tax years 2013 and 2014, sales from July 1, 2010 to June 30, 2012 were used to formulate property values. On the Assessor’s website, links to Online Services can be found on the left. By clicking on “Find My Comparable Sales” you can easily search for comparables for a specific property. In addition to sales, the Assessor provides convenient mapping tools and a comparison grid.

6. WHAT IF MY DESIRED SEARCH CRITERIA ISN’T IN THE APPLICATION?

We have made a large selection of common data elements available in this application. If you want to search by data which isn’t in the search criteria, look and see if it is in a report. If so, just do a search for a desire range and download the data. You can then sort the data in Excel or another spreadsheet or database software package.

If your required data isn’t available in this application, you may telephone our office and request a special report. These reports start at $50 depending on complexity and desired means of delivery.

7. WHAT IF I WANT TO RETURN MORE THAN 10,000 RECORDS?

In order to optimize speed of the query application, the most records that Quick Reports can return is a maximum 10,000. In the event that you want to generate a larger data set, we suggest that you split up your data by specific search criteria, either by geographic location (like city, zip code, or section, township and range) or property characteristic (such as style, year of construction, square footage or quality).

8. CAN I COMBINE REPORTS?

No, not within the interface, but you can after you download them. Just run the same search criteria and select different reports. All reports may be sorted by any of the field headings, you can merge the data once it is in a spreadsheet or database.

9. WHAT IF I WANT TO RESEARCH AN ACCOUNT IN THE RESULTS?

You can get more detailed information on an account by clicking on the account number in the results list.

10. I SEE AN ERROR IN THE DATA, SHOULD I REPORT IT?

Please report an error in data to our office by emailing us at assessors@douglas.co.us

11. HOW OFTEN IS THIS DATA UPDATED?

The data on the web is updated daily.

12. CAN I SEARCH IN MULTIPLE YEARS?

No. Currently we only have the current year data available on the website.

13. WHAT DO THE “R”, “P”, “C”, AND “M” IN FRONT OF THE ACCOUNT NUMBER MEAN?

The leading alphabetic character in an account number reflects the type of property it is. An “R” indicates that the account is real property, while a “P” is business personal property. A “C” lets us know that the account is state assessed (as opposed to being locally assessed in our office), and an “M” is a mobile home property.

14. WHY MAKE THIS INFORMATION SO EASY TO ACCESS?

Our office handles a large volume of data requests each week. Under the Colorado Open Records Act we must provide this data as requested while only charging a small fee. This tool should provide the public access to common data requirements in an easy to use application.