Colorado Open Records Act (CORA)
The Douglas County Coroner’s office charges $00.25 (twenty-five cents) per page for CORA requested reports (autopsy and Coroner Letters will continue to be no-charge).
If a specific request requires a substantial devotion of staff time, for the purposes of researching and retrieving records or supervising the physical inspection of original documents, then a fee of $30 per hour may be charged to the requesting party. For the purposes of this document, ‘substantial devotion of staff time’ shall mean more than one hour, and said fee shall not begin to accrue until after the first hour of staff time. If manipulation of data is necessary to produce a record or document in a form not normally used by the County, the County will charge the actual cost to manipulate the data and generate the record or document. Such data manipulation may not be required under CORA but may be provided voluntarily by the County to assist in satisfying a request. (County CORA Policy)
Associated with the responsibility of determining the cause and manner of death, the Coroner has numerous other responsibilities. Listed below are these responsibilities and clarifications.
- Pronounce Death and Determine What Time the Death Occurred – Only a physician or a Coroner may pronounce death. The determination of the time of death is critical to a criminal case, and may be extremely important with issues related to insurance and beneficiaries.
- Scene Investigation – The Colorado Law is specific that the body of a deceased person may not be moved from its place of death until the Coroner arrives at the scene and performs the investigation. In rural counties the Coroner typically handles most of the scene investigations; and in urban areas, due to the large volume of cases, the Coroner typically has Coroner Investigators who handle the scene investigations. It is the Coroner’s responsibility to be certain that their deputies and investigators are well trained in scene and follow-up investigations. Scene investigation not only includes evidence collection, scene interviews, and examination of the body and circumstances, but must be followed up with additional interviews of family, friends, physicians, procurement of medical records and other material that might provide the information needed to make the cause and manner of the death determinations. The Coroner must correlate the scene findings with clinical history, antemortem medical records, criminal, psychological and family medical history.
- Take Custody of the Body – This is Colorado Law. It is the Coroner’s responsibility to see that the body is removed from the scene. This must be done with extreme skill when there is evidence to preserve. It must be done with sensitivity and respect as often family members are at the scene. The Coroner must transport the body to their forensic facilities in cases where an autopsy or other tests must be done. This responsibility must be carried out in a professional manner.
- Make Positive Identification of the Deceased – A positive identification is made on all deceased persons whose death is investigated by the Coroners Office. This can be an extremely time consuming and difficult procedure. Fingerprints, dental records, radiological records, and DNA may all be used for positive identification, but the antemortem records must be found and obtained.
- Identification and Notification of Next of Kin – It is the Coroner’s responsibility to determine who is the next of kin. When the determination is made, the person must be located and notification made. Death notifications should be made in person and can be one of the most difficult and emotionally charged duties of the Coroner. Once the next of kin have been notified, the Coroner will be in constant contact with the family to advise them of the results of the investigation and/or autopsy, to obtain other information as needed, and to assist and coordinate the investigation. The Coroner also makes referrals to specific groups such as the SIDS Program and suicide survivors groups as the situation dictates. If the next of kin are outside the county (maybe in other states or countries), the Coroner contacts out-of-state Coroners or law enforcement officials so that in-person notifications are still facilitated. The Coroner may spend many hours locating these people and many more hours helping them to facilitate disposition of the body and/or understanding and dealing with the death.
Discovery of Remains
Skeletal remains, complete or partial, are found in all areas of Colorado. The Coroner is responsible for first determining if the bones are human or animal, and if human, are they ancient, or Native American. The Coroner must follow certain statutory obligations regarding notification of appropriate State agencies.
At the conclusion of a death investigation, the Coroner issues a death certificate, which is the legal document that states the cause and manner of death. This is an extremely important document as it is used to settle criminal and civil legal matters, and insurance benefits for survivors.
The Coroner must keep records and reports of each death investigation. These records are often subpoenaed into court for criminal or civil purposes, and are requested by physicians, insurance companies, and families.
Other Responsibilities of the Coroner
The Coroner’s Office provides information to and works closely with other state and federal agencies (Health Department, OSHA, FAA, NTSB, Consumer Product Safety Commission), local physicians, hospitals, law enforcement agencies, district attorneys, public defenders, private attorneys, and insurance companies. Coroners also provide learning opportunities for many agencies, which facilitates coordinated investigations. Schools and community organizations, as well as hospitals and nursing care facilities, also receive education about the role of the Coroners Office.
Coroners in Colorado have the opportunity to become Certified Death Investigators through the Colorado Coroners Association. The Colorado Coroners Association was formed in 1988 with the goal of providing continuing education for Colorado Coroners. Colorado Coroners take advantage of continuing education provided by the association’s programs as well as numerous other training programs provided on the national level.
The Coroner’s Office is a statutory office, which is mandated to establish the cause and manner of death. The Cause Of Death is the injury, disease, or combination of the two that was responsible for initiating the train of physiological disturbances (brief or prolonged), which produced the fatal termination.
The Manner of Death refers to the circumstances in which the cause of death arose (suicide, natural causes, accident, and homicide). It is often a misconception that the responsibility for determining these vital questions lies with the law enforcement agency; however, this is the responsibility of the Coroner.
The types of deaths that are reported to the Coroner:
- No physician is in attendance.
- The attending physician is unable or unwilling to certify the cause of death.
- The attending physician has not been in actual attendance within 30 days prior to death.
- All cases in which trauma may be associated with the death, such as traffic accidents, gunshots, falls, etc. This includes inpatients who have sustained fractures any time in the past.
- Deaths by poisoning, suspected poisoning, chemical or bacteria, industrial hazardous material or radiation.
- All industrial accidents.
- Known or suspected suicides.
- Deaths due to contagious disease.
- Deaths due to self induced or unexplained abortion.
- Operating room deaths and deaths that occur during a medical procedure.
- All unexplained deaths (deaths that occur in a healthy individual.)
- Deaths that occur within 24 hours of admission to a hospital or nursing care facility.
- Deaths in the custody of law enforcement.
- Deaths of persons in the care of a public institution.
The investigation of a death by the Coroner’s Office is an extremely important function as it is done by an independent agency who does not work for the law enforcement agency, the physician, the nursing home, the hospital, the prosecution or the defense, but works on behalf of the deceased to obtain the truth about their death.
Mission, Vision and Values
Mission – As an impartial, independent agency, our mission is to serve the public; by providing the citizens of Douglas County, medical professionals, and members of the justice system accurate, scientific, and unbiased medical based determinations of cause and manner of death in cases falling under the jurisdiction of the office. To this end, we strive for nothing less than excellence in practice, integrity, compassion, and continuous advancement in the field.
Vision – Deliver scientific based truth through exceptional and professional medicolegal investigation.
- Customer Service: We take the extra step to solve the problem or answer the question
- Honesty: We are honest, trustworthy, truthful and sincere
- Knowledgeable: We know what we are doing; we are well-trained, certified Medicolegal Death Investigators, cross-trained to assist Forensic Pathologists at autopsy
- Accuracy: We are accurate, striving to eliminate errors in every task we perform
- Teamwork: We are stronger when we work as a Team instead of as eight individuals
- Communication: We communicate clearly, concisely and accurately
- Consistency: We perform every task consistently, in a precise and uniform manner
- Safety: We follow safety guidelines and procedures for the well-being of ourselves and others
- Compassion: We treat others with compassion, respect, dignity and empathy
- Education: We value education, and utilize every opportunity to increase our operating knowledge