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Recording

Passports

IMPORTANT INFORMATION

The Douglas County Recording Office provides service for:

  • NEW PASSPORT APPLICATIONS ONLY
  • BY APPOINTMENT ONLY
    • Monday through Friday,  8:30 a.m. – 4 p.m.
    • Appointments may be scheduled 28 days in advance. If there are no openings, please try again the following morning.

All applicants applying for a passport, including children, must be present for the appointment. Children under the age of 16 must apply in person for a passport, even if they have had one before. If for some reason the application cannot be accepted, applicants will be asked to correct the issue and return at a later date.

IMPORTANT: Click here to print and complete the required forms prior to your passport appointment.

RENEWAL OF ADULT PASSPORTS issued within the past 15 years must be completed online or by mail by the U.S. Department of State: Click here for forms and instructions.

Processing

Routine processing takes 4 to 6 weeks and can take up to 9 weeks from the day an application is submitted to the day a new passport is received. Processing times begin the day the U.S. Department of State receives your application, not the day you apply for a passport at this local acceptance facility. Please plan your travel accordingly.

Expedited processing takes 2 to 3 weeks and can take up to 6 weeks from the day an application is submitted to the day a new passport is received.

The Douglas County Recording Office cannot process Urgent or Emergency Travel passport requests: contact the U.S. Department of State Passport Agency at 1-877-487-2778.

CLICK ON THIS HELPFUL BROCHURE TO COMPLETE THE FOUR KEY STEPS REQUIRED WHEN APPLYING FOR A PASSPORT:

1.) Completed Forms

2.) Passport Photo

3.) Physical (not digital) Proof of US Citizenship/Government-Issued Photo ID

4.) Check or Money Order

APPOINTMENTS MAY ONLY BE SCHEDULED 28 DAYS IN ADVANCE. IF THERE ARE NO OPENINGS, PLEASE TRY AGAIN THE FOLLOWING MORNING.

Schedule an Appointment

SCHEDULE NOW

Passport Fees

All passport fees are set by the U.S. Department of State. IMPORTANT: The passport fee may ONLY be paid with a personal check, money order, or cashier’s check made payable to the U.S. Department of State, and each application submitted must have its own check or money order. Temporary or counter checks are not acceptable forms of payment to the Department of State.

The following fees are for U.S. Passport Book for First-Time Applications

Adults (age 16 and over)

Payment 1: Passport fee payable to U.S. Department of State: $130.00

  • IMPORTANT: The passport fee may ONLY be paid with a personal check, money order, or cashier’s check made payable to the U.S. Department of State.

Payment 2: Acceptance Facility fee: $35.00

  • The acceptance facility fee may be paid by cash, check, money order or credit card made payable to Douglas County Clerk.

Total cost: $165.00 

Minors (under age 16)

Payment 1: Passport fee payable to U.S. Department of State: $100.00

  • IMPORTANT: The passport fee may ONLY be paid with a personal check, money order, or cashier’s check made payable to the U.S. Department of State.

Payment 2: Acceptance Facility fee: $35.00

  • The acceptance facility fee may be paid by cash, check, money order or credit card made payable to Douglas County Clerk.

Total cost: $135.00

The following fees are for U.S. Passport Card for First-Time Applications

Adults (age 16 and over)

A passport card cannot be used for air travel. It may be used for land or sea travel to or from the U.S. and Canada, Mexico, the Caribbean, and Bermuda.

Payment 1: Passport Card fee payable to U.S. Department of State: $30.00

  • IMPORTANT: The passport card fee may ONLY be paid with a personal check, money order, or cashier’s check made payable to the U.S. Department of State.

Payment 2: Acceptance Facility fee: $35.00

  • The acceptance facility fee may be paid by cash, check, money order or credit card made payable to Douglas County Clerk.

Total cost: $65.00

Minors (under age 16)

A passport card cannot be used for air travel. It may be used for land or sea travel to or from the U.S. and Canada, Mexico, the Caribbean, and Bermuda.

Payment 1: Passport Card fee payable to U.S. Department of State: $15

  • IMPORTANT: The passport card fee may ONLY be paid with a personal check, money order, or cashier’s check made payable to the U.S. Department of State.

Payment 2: Acceptance Facility fee: $35.00

  • The acceptance facility fee may be paid by cash, check, money order or credit card made payable to Douglas County Clerk.

Total cost: $50.00

 

Other Available Services & Fees

Adults and Minors

  • Passport Photo – $13.00  (payable to Douglas County Clerk)
    • It is recommended not to wear white when having your photo taken.
    • The passport photo fee may be paid by cash, check, money order or credit card made payable to Douglas County Clerk.
  • File Search Fee – $150.00 (payable to U.S. Department of State)
    • IMPORTANT: This fee may ONLY be paid with a personal check, money order or bank draft made payable to the U.S. Department of State.
  • Expedited Passport Processing – $60.00 (payable to U.S. Department of State)
    • IMPORTANT: This fee may ONLY be paid with a personal check, money order or bank draft made payable to the U.S. Department of State.
  • 1-2 Day Passport Return Shipping – $22.05 (payable to U.S. Department of State)
    • This means you will receive your passport 1-2 days after the Department of State sends it. IMPORTANT: Include this fee with your check or money order payable to the U.S. Department of State.

Passport FAQ

Two passports on top of a map

Where can I obtain passport forms?

Click here to print and complete passport forms from www.travel.state.gov. Forms are also available in the Douglas County Recording Office.

Do I have to make an appointment to apply for my passport?

Yes. The Douglas County Recording Office provides Routine and Expedited service for NEW passport applications BY APPOINTMENT ONLY.  To schedule an appointment at our Castle Rock office please click here. Appointments may be scheduled 28 days in advance. If there are no openings, please try again the following morning. To find a list of additional facilities that offer appointments please visit www.travel.state.gov.

Please note: RENEWAL OF ADULT PASSPORTS issued within the past 15 years can be completed by mail. No office visit is necessary. Click here for forms and instructions.

The Douglas County Recording Office cannot process Urgent or Emergency Travel passport requests: contact the Department of State Passport Agency at 1-877-487-2778.

Do I need a special photo for my passport application?

Passport applications require one passport photo measuring 2” x 2” to be included with the application. A full list of photo requirements can be found at www.travel.state.gov.

The Douglas County Recording office can take your passport photo for $13, or you can search online for other agencies that provide passport photo service.

What identification documents do I need to provide for a passport application?

It varies depending on your circumstances. The most common documents needed are a certified copy of a U.S. birth certificate and a current driver’s license. These must be physical (not digital) documents. For other document requirements, please visit www.travel.state.gov or call the Recording office at 303-660-7446.

Are there any special requirements for children to apply for passports?

Most of the requirements are the same. However, children under the age of 16 are required to have both parents present in the office to sign their consent. If one of the parents is unable to appear, a consent affidavit must be completed. Please visit www.travel.state.gov for more information and forms.

Children ages 16-17 who have a physical photo ID are also required to have one parent sign the application giving consent for the passport or to provide the child with a check. Also, all children, even infants, must appear in person with their application before it can be accepted.

What if I’m traveling in less than two weeks?

You will need to call the Department of State Passport Agency at 1-877-487-2778 or visit www.travel.state.gov , schedule an appointment at the regional passport agency in Aurora, and will be required to provide proof of traveling in less than two weeks.

How can I check the status of my passport application?

CLICK HERE to enroll for email updates from the U.S. Department of State regarding your passport application status.