FILING YOUR DECLARATION
A Business Personal Property Declaration is mailed to business owners by the first week of February each year and includes the assets that were reported in the previous year. Prior year asset lists are also available online. To file for the current year, simply make any necessary changes considering only the assets in place on January 1st of the current year, and submit the filing.
The Douglas County Assessor provides businesses the option to view and file their asset listings online. Online filing saves time, reduces paperwork and improves efficiency. Businesses that file electronically will receive an e-mail confirmation.
If a business has not filed a declaration in the past, but received a Business Personal Property Declaration for the first time, information may be provided by: Attaching a Federal Depreciation Schedule (Federal form #4562); or providing an Excel spreadsheet with the asset list, including the years acquired and original installation costs.
If no declaration form was received, please print a blank form. All declarations must be completed and returned to the Assessor’s Office by April 15th.
PERSONAL PROPERTY VALUATION
Business personal property is valued in accordance with state guidelines and proper appraisal practice. Factors and lives tables are provided by the Colorado State Division of Property Taxation to assist counties with valuation. If the depreciated actual value of business personal property is found to be below the statutory minimum of $7,900, the account is inactivated and the property owner will receive no further correspondence from the Assessor’s Office. If the account value is over $7,900, the property owner will receive a Notice of value in mid-June.
BEST INFORMATION AVAILABLE VALUATION
If a Declaration is not provided to the Assessor’s Office, the appraisers must develop a “Best Information Available” (BIA) value that is based on asset listings provided by comparable business types. It is important to understand that according to Colorado Statute and case law, the exclusive means of appealing a BIA valuation is the Assessor level Protest in June (Property Tax Administrator v. Production Geophysical, 860 P.2d 514 (Colo. 1993)). A BIA valuation may not be appealed through the Abatement process.
If a business owner does not agree with the value placed on the assets or wishes to provide information that was not available to the appraisal staff during their valuation process, they may appeal the value from June 15th through June 30th. If the business owner still disagrees with the value, they may subsequently file an appeal to the County Board of Equalization.
- Factors and Lives from the State of Colorado website
View the tables published by the State.
- Frequently Asked Questions for Filing Declarations On-line
- Online Business Personal Property Declaration Filing
File a declaration or view your asset listing. Before you file online, you may want to review the frequently asked questions about the process.
- Commercial Personal Property Declaration Schedule
Personal property includes machinery, equipment, and other articles related to the business of a commercial or industrial operation. Taxpayers owning more than $7,900 in actual value of personal property per business location are required to complete and return the Personal Property Declaration Schedule to the Assessor no later than April 15 of each year. Use this form for non-leased equipment.
- Commercial Personal Property Lessor Declaration Schedule
Personal property includes machinery, equipment, and other articles related to the business of a commercial or industrial operation. Taxpayers owning more than $7,900 in actual value of personal property per business location are required to complete and return the Personal Property Declaration Schedule to the Assessor no later than April 15 of each year. Use this form for leased equipment.
- Commercial Property
- Filing a Personal Property Appeal
Brochure detailing procedures for filing a personal property appeal.
- Personal Property Protest Form
Owners of business personal property who disagree with their valuation may file a protest during the statutory protest period. A protest form is attached to the Notice of Valuation mailed to personal property owners on June 15. An additional form is provided here for your convenience.
- Property Valuation and Taxation for Business and Industry in Colorado