Welcome to Douglas County! A personal property declaration must be filed each year by April 15th if the total depreciated value of all personal property owned within the county exceeds $7,400.
A Business Personal Property Declaration is mailed to business owners by the first week of February each year for all known businesses having a value over $7,400. If your business has not received a declaration, please contact the Assessor’s Office as soon as possible. In Colorado, business personal property information provided to an assessor’s office is confidential. Failure to receive a declaration schedule does not relieve the business owner of the requirement to file.
There are several options for filing a declaration:
- File Online -Once a property record has been established, businesses have the option to view and file their asset listings online. Online filing saves time, reduces paperwork and improves efficiency. Businesses that file electronically will receive an e-mail confirmation.
- File a hard copy by mail – The declaration must be postmarked by April 15th to be considered timely filed. An asset list, spreadsheet, or Federal Depreciation Schedule (form #4562) may be attached to the form.
- File by fax at 303.484.3465.
- File by e-mail – A scanned copy of the declaration may be e-mailed to: firstname.lastname@example.org.
All declarations must be completed and returned to the Assessor’s Office by April 15th. Retain a copy as proof of filing.
PERSONAL PROPERTY VALUATION
Business personal property is valued in accordance with state guidelines and proper appraisal practice. Factors and lives tables are provided by the Colorado State Division of Property Taxation to assist counties with valuation. If the depreciated actual value of business personal property is found to be below the statutory minimum of $7,400, the account is inactivated and the property owner will receive no further correspondence from the Assessor’s Office. If the account value is over $7,400, the property owner will receive a Notice of Valuation in mid June.
BEST INFORMATION AVAILABLE VALUATION
If a Declaration is not provided to the Assessor’s Office, the appraisers must develop a “Best Information Available” (BIA) value that is based on asset listings provided by comparable business types. It is important to understand that according to Colorado Statute and case law, the exclusive means of appealing a BIA valuation is the Assessor level Protest in June (Property Tax Administrator v. Production Geophysical, 860 P.2d 514 (Colo. 1993)). A BIA valuation may not be appealed through the Abatement process.
If a business owner does not agree with the value placed on the assets, or wishes to provide information that was not available to the appraisal staff during their valuation process, they may appeal the value from June 15th through June 30th. If the business owner still disagrees with the value, they may subsequently file an appeal to the County Board of Equalization.
- Factors and Lives from the State of Colorado website
View the tables published by the State.
Online Business Personal Property Declaration Filing
File a declaration or view your asset listing. Before you file online, you may want to review the frequently asked questions about the process.
Personal Property Tax Refund
Information on the Colorado Personal Property Tax Refund program.
- Commercial Personal Property Declaration Schedule
Personal property includes machinery, equipment and other articles related to the business of a commercial or industrial operation. Taxpayers owning more than $7,400 in actual value of personal property per business location are required to complete and return the Personal Property Declaration Schedule to the Assessor no later than April 15 of each year. Use this form for non-leased equipment.
Commercial Personal Property Lessor Declaration Schedule
Personal property includes machinery, equipment and other articles related to the business of a commercial or industrial operation. Taxpayers owning more than $7,400 in actual value of personal property per business location are required to complete and return the Personal Property Declaration Schedule to the Assessor no later than April 15 of each year. Use this form for leased equipment.
Filing a Personal Property Appeal
Brochure detailing procedures for filing a personal property appeal.
Personal Property Protest Form
Owners of business personal property who disagree with their valuation may file a protest during the statutory protest period. A protest form is attached to the Notice of Valuation mailed to personal property owners on June 15. An additional form is provided here for your convenience.