Documents submitted for recording MUST:
If your document meets the above requirements, it will be recorded, entered into the permanent public record and given a reception number. The document is then scanned and a digitized image is created. Once the quality of the image is verified, the data (Grantor, Grantee, legal description and cross references) is Indexed so that it may be found by anyone searching for it. Once the Indexing data has been verified, the document will be returned to the submitting party; excluding subdivision plats and Land Survey Plats. State law requires these items to be retained by the Clerk.
Yes we do. There is a convenience fee charged by the third-party company that handles credit card transactions for the County. The convenience fee is not retained by the County. Please note that credit cards CANNOT be accepted for passport application fees.
Douglas County Clerk & Recorder
Documents will be returned to the address from which they were received. However, if a self-addressed envelope in included with the documents, they will be returned in that envelope.
The Recording Division is open from 8 a.m. to 5 p.m., Monday through Friday. The County is closed on major holidays.
We are unable to provide forms for real estate transactions. Please visit an office supply store.
Members of our staff are prohibited from offering legal advice, including but not limited to: which documents should be recorded, how the documents should be filled out, the order in which documents should be recorded, potential legal ramifications from recording documents.
If you have questions regarding the proper completion of forms or required information, please consult a title company and/or an attorney.
The legal description for a piece of property may be obtained from the Assessors office by calling 303-660-7450 or e-mailing them at [email protected] or online at www.douglas.co.us/Assessor.
All of our document data since 1983 is accessible via the Internet by going to https://apps.douglas.co.us/LandmarkWeb. You may then search by name, legal description, document type, etc.
Document images can only be viewed online by trusted business partners that have entered into a legal contract with the Recording Division and been given a secure user name and password. Anyone else is welcome to view the images in our office at 301 Wilcox Street, Castle Rock, CO 80104 between 8 a.m. and 5 p.m. Monday through Friday. Images from 1994 to the present may be viewed on the computers. Images prior to 1994 must be viewed on a microfilm reader.
A grantor refers to either the seller of a property, the borrower of a mortgage/trust deed, or the person being charged with a lien. Generally, this is the person signing the document.
A grantee refers to either the buyer of a property, the bank or lending institution or the person filing a lien.
Once documents are recorded, they remain in the permanent records, even when they are satisfied. However, if you have questions as to whether or not the release for your mortgage has been sent by the mortgage company, please call the Public Trustee’s Office at 303-660-7417. All Releases of Deeds of Trusts (Mortgages) must be processed by the Public Trustee’s office before they can be recorded by the Recording office.
The Assessor’s office can help you determine the owner of a piece of property. Please call them at 303-660-7450, e-mail [email protected] or online at www.douglas.co.us/Assessor.
The property tax bill for your home is sent by the Treasurer’s Office. Please feel free to contact them at 303-660-7455 or visit Douglas County Treasurer with any questions.
Property Assessments are handled by the Assessor’s Office. Please feel free to contact them at 303-660-7450 or e-mail at [email protected].
The Assessor’s office can help you determine the taxing jurisdictions for a piece of property. Please call them at 303-660-7450, e-mail [email protected] or online at www.douglas.co.us/Assessor.
Land Survey Plats are deposited with the Recording Office. Deposited surveys are sent to the County Surveyor for verification. Once verified, they are returned to the Recording Office for permanent retention.
Plats of individual pieces of property are called Improvement Location Certificates (ILC’s) and those are obtained from the Building Division at [email protected] or 303-660-7497.
If you live within a municipality (Parker, Castle Rock, Lone Tree) please contact their Building Department about requesting an ILC.
Please feel free to call our office at 303-660-7446 between 8 a.m. and 5 p.m., Monday through Friday or e-mail [email protected].
