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Douglas County Government offices closed Monday, July 4.  Visit DoItOnlineDouglas.com for dozens of services offered online.   Enjoy the 4th of July but remember Stage 1 Fire Restrictions are in place. 

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Coroner

Death Certificates

There are several reasons why you may need to obtain a death certificate.  Most often, it’s to serve as proof of death for legal purposes.

These reasons may include:

In general, the death certificate is the decedent’s signature in death, as it was in life, and gives the legal next of kin, or personal representative, those rights to open accounts/benefits and close accounts/stop payments.

 

How are death certificates used?

 

 

Who signs the death certificate?

The Coroner decides who will sign the death certificate.  In Douglas County, if the manner of death is homicide, suicide, accident or undetermined, the coroner will sign.  If the manner of death is natural, the coroner will decide if the decedent’s primary care physician, attending physician or coroner will sign the death certificate.  If the body is autopsied by the coroner, the coroner will always sign the death certificate.

Who has access to a death certificate?

Death Certificates are confidential per Colorado state statute. As a result, Colorado vital records are not public records and therefore not searchable online.  Access to copies of Colorado death certificates are restricted to the decedent’s parents, grandparents, step-parents, siblings, spouse, adult children, stepchildren or grandchildren of the deceased, legal representatives of any of the above, legal representatives of the deceased, probate researchers, genealogists….

The state of Colorado issues two types of death certificates.  One protects your privacy.

  • The state issues a Simplified Death Certificate (often referred to as a “pending” death certificate). This death certificate only indicates legal information such as the decedent’s name, address, social security number; it does not indicate cause of death or manner of death.  It is legal and all institutions/businesses must accept it as legal; it protects your privacy.
  • The state issues a Standard Death Certificate (sometimes referred to as a “final” death certificate). This death certificate indicates everything in the Simplified version, and additionally indicates cause of death and manner of death.  A standard death certificate is always issued to the state for the reasons of public health, but there is no law as to when it must be completed when an investigation and or autopsy is ordered.
    • If you are attempting to collect benefits related to an accidental, homicidal and sometimes suicidal deaths, the life insurance company should be provided the Standard Death Certificate.
  • You can order both. If an investigation and autopsy delay the Standard Death Certificate, use the Simplified Death Certificate.

Death certificate process

Everyone who dies must have a death certificate issued.

In general, the process begins at the funeral home.  When you meet with the funeral director, they will ask you for family information, military information, occupation information, and indicate how you want to proceed with final disposition.

The next step is completed when the coroner directs the funeral director where to electronically send the death certificate for medical certification.  If the coroner directs the funeral home to send the death certificate to the primary care physician or the attending physician, by law, that physician/coroner has 48-hours to get the death certificate back to the funeral director.  The funeral director then has a total of five-days, including the 48-hours, to send the death certificate back to the state for certified copies.  25-2-110 CRS

Generally, the state takes a few days to make the paper copies available for the decedent’s family or the funeral director to pick up.

By law, you should have your simplified death certificate shortly after 5-days, and if an investigation with autopsy is not involved, you should have the standard death certificate in the same time frame.   However, if an investigation and autopsy is involved, you will have to wait 4-6 weeks for the standard death certificate.

You cannot get the death certificate from the Coroner’s Office; it comes directly from the funeral home or from Vital Statistics.