The Philip S. Miller Grant Program

The Philip S. Miller Grant Program is the legacy of Douglas County businessman and philanthropist Philip Simon Miller and his wife, Jessie. In 1980 the Millers, having no children, established The Philip S. Miller Charitable Trust and named nine beneficiaries to receive an annual cash distribution from income generated by the trust upon their deaths. Trust distributions are to be used “exclusively for charitable, scientific, literary or educational purposes.”

As one of the beneficiaries of the The Philip S. Miller Charitable Trust, Douglas County has established the Philip S. Miller Grant Program to administer the funds received from the trust. This program supports a broad array of services designed to enhance the quality of life of Douglas County residents. Income from the Trust varies from year to year.

Grant applications, due each year by January 31, are awarded to organizations serving Douglas County’s at-risk and underserved populations in health and human services.

The grant selection process places greater emphasis on the following criteria:

  • Be a 501(c)3 or 501(c)4 tax-exempt organization;
  • Be  preferably located in and serve residents of Douglas County; and
  • Demonstrate strong partnerships with organizations located in Douglas County; and
  • Provide safety net services with an emphasis on self-sufficiency; and
  • Provide a service(s) that support at-risk  children, youth and vulnerable adults with demonstrateable results that impact our community

Application Requirements

A. Cover Letter and grant submittal contact

Grant applications are accepted annually by January 31 for grants that will be awarded by the end of the first quarter in the same year. Please submit a one-page cover letter, signed by the organization’s Executive Director to Dru Campbell, Grants Manager, The Philip S. Miller Grant Program, 100 Third Street, Castle Rock, CO, 80104. Include in the letter the amount requested, a brief description of the request and how the request is aligned with the focus areas of The Philip S. Miller Grant Program. Please include the name, address and phone number of the contact person for this grant. If available, please include the organization’s e-mail and website addresses.

B. Narrative

This section should not exceed four pages. Include the following in this order:

Agency information:

  • Mission statement, goals, and objectives of the organization;
  • Summary of the organization’s history; and
  • Description of current programs, activities, accomplishments, and number of people served in
    total and specifically the number served from Douglas County.

Purpose of the grant:

  • Description of issue to be addressed, constituency served, and number of Douglas County
    residents to be served;
  • Description of the goals and objectives for the grant;
  • Description of the activities planned to accomplish these goals and objectives;
  • Timetable for implementation; and
  • Other organizations with whom there is a partnership in the activity, if any.

Evaluation:

  • Expected results of the grant request implementation; and
  • How success will be defined and measured.

Financial Information:

  • An operating budget;
  • A program budget, if applicable;
  • Current year-to-date financial statements;
  • Most current fiscal year-end financial statements;
  • List of major donors; and
  • Sources of revenue breakdown.

C. Attachments

Attachments should be numbered and included in this order:

  • List of board of directors, including affiliations;
  • Names and a brief description of qualifications of key staff ;
  • A copy of the most current IRS determination letter indicating tax-exempt status; and
  • Most recent annual report, if available.

Reporting Requirements

A written report on what has been accomplished with the funds granted, including a full accounting of funds, is due on the first Monday in December of the year in which the grant was issued.The funds granted may only be used for the purposes outlined in the recipient’s proposal. Funds not spent according to the grant proposal must be returned to Douglas County, unless alternative arrangements have been approved by Douglas County. Subsequent grant applications will not be considered if Douglas County does not receive an accountability report. Reports should be no longer than three pages. The final written report will include the following:

  1. Restate the goals and objectives outlined in the original grant proposal and describe:
    • Progress made on each goal and objective. Explain any objectives that were not met;
    • How was success of the project measured? If possible, explain in outcome-based terms;
    • If goals or objectives were changed, added or deleted, explain the rationale for the change;
    • The difficulties encountered in pursuing the stated goals and objectives; and
    • What might have been done differently in the project or organization during the funding period of this grant?
  2. Describe the target population of the original proposal, then describe the actual population served. If it was different than anticipated, please explain.
  3. What are the main lessons learned from this project? (For example, what was learned about the organization? The population served? The problem or issue the grant proposal addressed?) If this project will be continued, what improvements or changes might be considered?
  4. Submit an expenditure report. If there were significant changes in the project’s budget (10 percent greater or less than original line items, addition or deletion of line items),explain these changes.
  5. What should Douglas County know about your organization, the population it serves, or project that might influence the development of grant making priorities?